It’s In The Details!

AID STATIONS
Since the use of support teams is required throughout, aid stations will not be provided by event officials. Water and limited toilet facilities will be available at the start and finish lines of each stage.

AWARDS
Each finisher will receive a distinctive award. The right to limit or expand the awards, based on the number of entries and finishers, is reserved. All awards will be presented at the Awards Dinner.

BIKE EQUIPMENT INSPECTION
As part of the pre-event preparations, each competitor must have certain aspects of his/her bike inspected after its arrival in Penticton and prior to the start of Stage 1. This inspection must be done by appointment only at Peach City Runners 490-3334 and will include, but may not be limited to, brakes, handlebars, headset, helmet, tires and wheels. An inspection sticker will be issued by Peach City Runners and must be attached to the bike. Event officials may check each bike again in the transition area. It is the responsibility of each competitor to ensure that all aspects of his/her bike are safe to the user, to the competitors, team members, officials, and the general public at all times during the event. Any equipment which officials deem unable to meet minimum standards may not be used until the problem is corrected. All repair costs are the responsibility of the competitor and must be paid upon completion of the work. Helmets must be SNELL or ASNI approved.

CHECK-IN PROCEDURE
At the beginning and end of each stage, each competitor and team captain must check in with the event Registrar who will be located adjacent to the respective start/finish lines.

COMMUNICATIONS
Each team must have an operating cellular telephone. Numbers will be listed and distributed to each crew and event support vehicle. Cellular telephone numbers will be taken and distributed at the Registration and Pre-Race briefing.

CONTINGENCIES
If conditions develop prior to or during the event which necessitate a change in plans, the following action(s), in order of severity, will be taken: (1) postponement (2) course modification (3) cancellation. If the event or any part of it is postponed, modified, or cancelled there will be no refunds.

CREDIT CARDS
Provisions for payment of event functions and retail items by credit card is available; Debit card, MasterCard and Visa only. Fees may be paid at:
                      
                            Peach City Runners
                            214 Main Street
                            Penticton, BC

CUTOFF TIMES
For safety reasons, the following cutoff times have been established: Stage 1 Swim - 6 hours plus Stage 1 Bike - total 12 hours; Stage 2 Bike - 12 hours;
Stage 3 Run - 12 hours (total - 36 hours). Any athlete who does not reach the designated finish line before a cutoff time will be declared a "Participant" and may be asked to leave the course at that point; s/he may be allowed to continue unofficially in the next stage. However, only those athletes who have made each cutoff and completed all portions of the course will be designated "Finishers". Only finishers will be eligible to receive any Finisher Awards. Participants will be eligible to receive Participant Awards. Cutoff times may be modified if course conditions warrant. Any athlete not reaching the finish line within 15 minutes after the deadline of any particular stage will be asked to leave the course. Any athlete not cooperating with this request will be disqualified and not allowed to continue.
Stage 3 additional time cut-offs- A timing marshal will be placed at the 42 km and 63 km points of the run to enforce time restrictions of 6 hour 20 minutes and 9 hours 30 minutes respectively. Athletes not making these times will be asked to leave the course.

 

DISQUALIFICATION
Athletes or team members not adhering to the regulations and guidelines of the event are also subject to disqualification. Disqualified persons may not continue on any part of the course except at the sole discretion of event officials. In any case, none will be eligible to receive any Finisher awards or Participant awards.

DRAFTING
This is an individual endurance event; therefore, drafting of any type during swim and bike portion is prohibited.

FEES
All fees must be paid with a valid credit card - Visa or Mastercard ONLY.

FILMING
Filming of the event for commercial use, will not be permitted unless prior written authorization is obtained from event officials. Such authorization may be withheld if the filming is in conflict with the granting of other film rights.

INSURANCE
The coverage provided allows for a $5 million limit on a Comprehensive General Liability format. This is one of the broadest liability forms available and it insures the race director, their committees, volunteers and others requiring protection (such as sponsors, public agencies, property owners, etc.) The policy will cover liability from organizing activities leading up to the event, the event itself, and the post-race activities. It will respond to claims from spectators, competitors, volunteers and the public in general.

It is suggested that non-Canadian residents obtain additional event medical insurance before travelling to Canada.

INVITATIONAL PROCESS
An Application Review Committee will review all complete applications and decide which are to be issued invitations. Applications that are received on or before February 1st will be reviewed and decided upon first. Applications received after that date will only be considered if the starting field has not already been filled. Invitations for applicants that are selected initially will be issued as soon as practical.

The selection of invitees will be based directly on the experience and qualification of each applicant, inconsideration of age, gender and geographical factors. Thus, the information that is provided with the application will be crucial. Special emphasis will be placed on the applicant's endurance activities to date and the ability to finish all three stages. All invitations are nontransferable and must be accepted as directed. The right to issue invitations is reserved.

Each applicant who is issued an invitation will receive an official Invitation Packet. Invitations not accepted by June 1st may be considered invalid, and the space released to another applicant.

LANGUAGE
Each competitor must be able to either (1) speak and understand English or (2) provide a team member who can act as a translator between the competitor, other team members, and event officials.

LIMITATIONS OF ENTRIES
The starting field will be limited to thirty (30)solo registered competitors, and 5 relay teams (made up of either 2 or 3 people) and entry will be by invitation only.

MASSAGE
Massage therapy will be provided at the end of all stages, and is included in your entry fee. Athletes not using massage may pass on this service to a crew member.

MEALS
Five meals will be served in connection with the event. These are the Ultraman Pre-race breakfast held on registration day and Ultraman Awards Banquet, held the day after Stage 3; Princeton dinner held the end of Day 2; Princeton breakfast held before the start of Day 3; Finish line barbecue held at the Day 3 finish line; entry to each will be by presentation of the appropriate meal ticket. Tickets for each meal will be provided to a competitor and minimum required crew, who completes the registration process. Additional tickets should be ordered on the form provided with the Invitation and Acceptance Kit for additional crew, family and friends. It is hoped that all competitors, their guests, and team members will attend the dinners and presentation of awards. Attendance at the Pre-Race Breakfast is mandatory for all Athletes and Crew Members.

MEDICAL SUPPORT
To ensure the medical safety of all the athletes, each athlete may be required to undergo a pre and post stage medical exam. This will include, but not necessarily be limited to, weight measurements, blood pressure and heart rate. Any athlete requiring major medical intervention (i.e. administration of IV fluids) during or following any stage of the event except at the finish of Stage 3 will be declared a ”Participant” and may be asked to discontinue. If medical staff agree, the participant may be allowed to continue unofficially.

NUMBERING
Swim: during the check-in process, each competitor must have a number marked on the swim cap. Lead paddler for each athlete will be given a jersey number to be worn on the front.
Bike: each competitor will be given one jersey number to be worn on the lower back.
Run: each competitor will be given a number to be worn on the front.
Pacers: each pacer will be given a number to be worn on the front.
Crews: each team captain will be given two numbers to be affixed to the inside lower left of the front windshield of the team vehicle. Numbers identifying official competitors and teams must be clearly visible at all times and worn as directed by event officials. No alternation of any number is permitted.

PACING
Pacing among athletes is allowed only during Stage 3 and then only under the following conditions: (a) an athlete may be paced by one designated non-competitor at a time, (b) all pacers must be on foot while pacing, and (c) any pacer must clearly display signage provided by event officials. Pacing with any wheeled vehicle (whether motorized or not) is not permitted.

PARKING
Since parking will be limited in all staging areas, all vehicles must be parked legally and safely off any highway and in such a manner that does not obstruct the normal flow of traffic or create a hazard to anyone.

PASSPORTS
International entrants require passports in order to gain entry into Canada. American entrants require proof of citizenship (i.e. passports or birth certificates - check with your immigration agency for the latest rules.)

PENALTIES
Penalties may be levied for infractions and/or misconduct. Such penalties will normally consist of time penalties assessed against the competitor at the end of each stage, with disqualification occurring for major misconduct and/or infractions.

PERSONAL PROPERTY
It is strongly suggested that all personal property be adequately and indelibly identified with the owner's name and event number prior to the start of Stage 1. Event officials assume no responsibility for the theft, loss or destruction of any personal property of any competitor or support team member.

PLANNING
The absolute necessity of proper planning cannot be emphasized enough. In addition to making the necessary travel plans, it is crucial that each competitor properly informs, trains, organizes and prepares each team member. This includes providing them with copies of pertinent event information and also keeping them updated on any changes. Waiting to accomplish this the day before the event is not advisable. Plan to drive the entire land course before registering. Competitors who are utilizing local residents as team members are urged to be in contact with them as early as possible to make all the necessary arrangements, including automobile, lodging and food and swim escorts and escort craft. No one will be permitted to begin any stage without a complete team and the required equipment.

PROHIBITED AID, EQUIPMENT & SUBSTANCES
No competitor will be permitted to use fins, paddles, snorkels or any flotation device during the swim; likewise, no swim escort will be permitted to use any sailcraft or any escort craft less than six feet in length. In addition, during the bike segments, no competitor may use any device designated exclusively to reduce air resistance. Competitors may not use any device that (1) interferes with normal hearing (headsets, etc.) or (2) provides any independent means of forward motion. No team may utilize more than one support vehicle. No competitor or team member may use any illegal or otherwise banned substances at any time during any portion of the event. THE EVENT IS TO BE DRUG-FREE THROUGHOUT.

REFUNDS
Invitees may only be eligible for refunds if written notice of the intent to withdraw is received by July 1st of the event year; in which case, a $500 + GST withdraw fee will be retained. NO REFUNDS OF ANY FEES WILL BE MADE AFTER July 1st of the event year. Refunds or credits will not be given on unused tickets or services provided as part of the entry fee other than as outlined above.

REGISTRATION
Registration will be on the Friday preceding the start of Stage 1. All invitees wishing to participate must register in person. To pick up registration materials, each invitee is required to present identification with photo and complete information about his/her team, including name, contact information, and a signed individual Team Agreement for each member, vehicle model/make/licence number. Materials will only be issued to those completing the registration process, and only those persons will be allowed to begin Stage 1.

SAFETY
Safety is THE primary consideration and support teams are required throughout. However, this event is extremely strenuous and requires tremendous individual endurance and stamina. The risk of accident, injury, sickness, and even death, may be present throughout all three stages. Proper training, well maintained and appropriate equipment, good judgment, respect, common sense and courtesy will be crucial in making this a safe and successful event. If an emergency situation necessitates or causes a rule infraction, event officials may make allowances in the interest of promoting safety.

STORAGE
Contact the hotel or accommodations directly for further information on storage availability.

SPONSORS
Without the monetary, product and service contributions of many individuals and businesses, the staging of this event would not be possible. Special thanks and appreciation are extended to each of them. Whenever the opportunity arises please show your appreciation and patronage.

SUPPORT TEAM
Due to the length and nature of the event, it is mandatory that a support team of at least two (2) adult persons and no more than one automobile accompany each competitor throughout all stages of the event. Each team member will be required to (a) provide his/her name, address and phone number and (b) sign the individual Team Agreement. In addition to these two requirements, the team member who is designated Team Captain will act as the official spokesperson for the athlete and team and will be required to attend the pre-event briefing (other members are also encouraged to attend).

It is the responsibility of the competitor to cover the expenses of the support team members unless otherwise previously agreed between them.

TEAM ASSISTANCE
If an athlete needs a complete support team or additional team members, please contact Steve Brown - Race Director (250) 490-3334 or by e-mail: info@peachcityrunners.com

TEAMWORK
Although this event will be one of individual endurance, no one will be able to finish it without the cooperation inherent in good team work. Each support team will be required to provide for their competitor's needs and must not hinder or interfere with another team or person at any time. On the other hand, the underlying philosophy of this event is to encourage and promote the spirit of camaraderie with respect for all. Therefore, honesty, good judgment and sportsmanlike conduct are all integral parts of the event and will be expected of everyone at all times.

TRADEMARK AND EVENT LOGOS
The event name and logos are registered marks which may not be used or reproduced in any manner without prior written consent. Such trademarks, as well as selected sponsor logos, may be required to be worn and/or displayed by competitors and team members during certain portions of the event. Notification of such requirements, if any, will be made as part of the registration process. Competitors may make photocopies of pertinent written materials in connection with preparations for the event; however, such copies are for personal use only and may only be distributed to bona fide team members who may not reproduce them in any matter thereafter.

TRAVEL AND ACCOMMODATIONS
Athletes are responsible for their own accommodation and travel arrangements. You will require accommodations for yourself and your crew in both Penticton. You are advised to make your accommodation arrangements as soon as possible.

HOTEL SUGGESTIONS:

PRINCETON (End of Day 2 only)
 *IF YOU REQUIRE ADDITIONAL ROOMS OVER AND ABOVE THE TWO ROOMS PROVIDED AS PART OF YOUR ENTRY FEE, CONTACT ULTRAMAN CANADA.

                     PENTICTON

 Ultraman Event Hotel  Days Inn Penticton

     Other suggestions: Tourism Penticton

ULTRAMAN CANADA GENERAL GUIDELINES
(listed alphabetically)